What Pool Administrators Can Do

Admin Responsibilities

• Fair Play: Ensure all members follow pool rules
• Communication: Keep members informed of important updates
• Payment Tracking: Monitor who has paid for the season
• Pick Management: Only override picks when absolutely necessary
• Privacy: Respect member privacy and pick confidentiality

Admin Navigation

As an administrator, you'll see additional options:

• Pool Details: Access pool management from "My Pools"
• Admin Actions: Quick action buttons for common admin tasks
• Enhanced Leaderboards: See leaderboards even if disabled for members

Creating a New Pool

1. Go to "My Pools" in the main navigation
2. Click "Create New Pool"
3. Enter a unique pool name
4. Configure leaderboard visibility settings
5. Click "Create Pool"
6. You'll automatically become the administrator

Pool Details Page

Access by clicking "Details" next to any pool you administer. This page shows:

• Pool Information: Name, creation date, settings
• Member List: All pool members with their status
• Pending Invitations: Outstanding invitations that haven't been accepted
• Pool Statistics: Overall pool performance metrics
• Quick Actions: Common administrative tasks

Member Management

Viewing Members

• See all current pool members
• View their join dates and status
• Check payment status for each member
• Identify other administrators

Promoting/Demoting Administrators

• Click "Promote to Admin" next to a member's name
• Use "Remove Admin" to demote existing administrators
• You cannot remove your own admin status
• Pools should have at least one administrator

Removing Members

• Click "Remove" next to a member's name
• Confirm the removal in the popup dialog
• The member will be immediately removed from the pool
• Their picks and history will be preserved but hidden

Payment Tracking

Track which members have paid their pool fees:

• Toggle the "Paid" status for each member
• This is for tracking only - no money is collected through the system
• Use this to ensure everyone has paid before the season starts
• You can mark users as paid when inviting them

How to Invite New Members

1. Go to the Pool Details page for your pool
2. Click "Invite Members" in the Quick Actions section
3. Enter email addresses for people you want to invite
4. Optionally mark them as "Paid" if they've already paid fees
5. Click "Send Invitations"

Invitation Process

• Email Sent: Each invitee receives an email with a unique invitation link
• Account Creation: If they don't have an account, they'll be prompted to create one
• Pool Joining: Once they have an account, they can accept the invitation
• Automatic Addition: They're automatically added to your pool upon acceptance

Managing Pending Invitations

On the Pool Details page, you can:

• View Status: See who has accepted and who hasn't
• Resend: Send the invitation email again
• Revoke: Cancel an invitation before it's accepted
• Check Expiration: Invitations may expire after a certain time

Best Practices for Invitations

• Send invitations well before the season starts
• Include pool rules and payment information in a separate email
• Follow up with people who haven't accepted invitations
• Make sure you have the correct email addresses
• Consider sending a welcome message after they join

Troubleshooting Invitation Issues

Accessing Pick Management

1. Go to Pool Details for any pool you administer
2. Click "Manage Picks" in the Quick Actions section
3. Select the week and optionally a specific user
4. View all picks for that week

Override Capabilities

• Change Picks: Modify any user's team selection
• Update Tiebreakers: Change Monday Night Tiebreaker values
• Post-Game Changes: Make changes even after games have started/finished
• Reason Tracking: All overrides require a reason that's permanently logged

When to Use Pick Overrides

How to Override Picks

1. In the Pick Management view, find the user and game
2. Click on the pick you want to change
3. Select the new team choice
4. Enter a detailed reason for the override
5. Confirm the change

Override Audit Trail

All pick overrides are permanently logged with:

• Which administrator made the change
• When the change was made
• What the original pick was
• What it was changed to
• The reason provided

Viewing All Pool Picks

The Pick Management view also allows you to:

• See who has/hasn't made picks for the week
• View everyone's picks for completed games
• Filter by specific users
• Navigate between different weeks
• Export pick data (if available)

Accessing Pool Settings

Pool settings can be modified from the Pool Details page by clicking "Edit Settings" or similar options.

Basic Pool Configuration

• Pool Name: Change the display name of your pool
• Creation Info: View when the pool was created and by whom
• Member Count: See current membership statistics

Leaderboard Settings

Control what leaderboards your pool members can see:

Weekly Leaderboard

• Enabled: Members can see weekly standings
• Disabled: Only administrators can view weekly results
• Affects the "Leaderboards" menu visibility for members

Season Leaderboard

• Enabled: Members can see overall season standings
• Disabled: Only administrators can view season results
• Affects the dashboard display for members

Pool Messages

Send announcements and updates to all pool members:

• Create messages that appear on member dashboards
• Set start and end dates for message visibility
• Choose whether to send as email notifications
• Mark messages as high priority if needed

Pool Archiving/Deactivation

For pools that are no longer active:

• Mark pools as inactive to hide them from active lists
• Inactive pools preserve all historical data
• Members can still view past results
• No new picks can be made in inactive pools

Best Practices for Pool Settings

• Leaderboard Visibility: Consider your pool's competitiveness and member preferences
• Communication: Use pool messages for important announcements
• Privacy: Some pools prefer private scoring until the end
• Season Management: Archive old pools at the end of each season